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Maintaining Accounts: The Name and Address Panel
On the Name/Address panel you can configure the basic settings for the account, such as name and address.
This Help topic discusses only the fields on the Name/Address panel, available under the Settings menu when you edit an account. For more information on editing accounts, including how to navigate to this panel, visit Maintaining Accounts in Advisor View.
See below for descriptions of each of the settings on the page.
Type the first name for the account if you're creating the account for an individual. This is not a required field.
To name the account, you can use the first name and last name or you can use the Description field to label the account. For an account, most users prefer to use the first and last name fields instead of the Description field.
Type the last name for the account.
To name the account, you can use the first name and last name or you can use the Description field to label the account. For accounts, most users use the first and last name.
This is an optional field. You can enter a description of the account—for example Maggie's IRA. The name will appear on the Accounts page in place of the first and last name if you set your Display Preference to Description.
Choose how you want the account to appear on the on reports, billing statements and the Accounts page. Most users prefer to use Last Name, First Name.
The abbreviated name that can be added as a column on the Accounts page.
The Short Name is an available column on many reports and PDF templates. When using the Search field on the Accounts page, Advisor View will return results for search criteria that meets the value entered in the Short Name field.
You can choose to use Short Name in the automatically generated PDF report file name. Since the field is open, you can use this to create PDF file names that adhere to your firm naming conventions.
The account number. This field cannot be edited in Advisor View and must be maintained in your portfolio accounting system.
You can type in the address manually, or choose to sync it to the primary Household address.
Propagate mailing address from the Household level down.
Complete any of the following, as applicable:
| Field | Data |
|---|---|
| Street Address |
Type the street address for the account. |
| City | Type the name of the city. |
| State/Province | Select the two-character state abbreviation. |
| State/Prov. of Primary Residence | If the client lives in a different state from the mailing address state, select the two-character state abbreviation. |
| Zip Code | Type the five-digit or hyphenated nine-digit zip code. |
Use Primary Household Address, when selected, automatically fills in the mailing address for the selected account with the primary address for the Household. By managing the address at the Household level instead of at the account level, you can make address updates less cumbersome—any changes made to the Household address will flow through to any member addresses where this option is selected.
The account or group must have a primary Household assigned in order to take advantage of this feature. The primary Household is assigned automatically for accounts added to a Household for the first time.
You can designate the primary Household on the Household / Group membership panel of any reporting groups. This will allow your Household and member addresses to stay synced.
The following are some scenarios you might encounter when establishing a primary Household:
| If... | When You Set Use Primary Household Address to Yes... |
|---|---|
| Primary Household is assigned | Primary Household becomes the source for the account or reporting group's mailing address field. |
| Primary Household is not assigned | Account or reporting group address is cleared. No address appears in the address field until one is added to the primary Household. |
| Address comes from master account | Primary Household becomes the source for the account or reporting group's mailing address field. |
You can update this setting for financial accounts in bulk using an Account Information bulk report and upload that includes the following columns:
Account Number
Upload Account ID
Use Primary Household Address: Use Yes for accounts you want to use the primary Household address.
